Nako Time & Attendance (Detailed)

// PRODUCTS

Nako Web
Time & Attendance

Why invest in the time and attendance power of Nako?

Nako is meticulously tailored for the time and attendance industry. Over 180 rules are available throughout the system, which allows us to create the perfect time and attendance setup for your company. Use our export module to manage multiple departments and export batches to payroll. Monitor and track employees with our wellness module and identify any behaviour changes in employees before it becomes a problem. We aim to help clients act pro-active instead of reactive.

Nako is cross-device compatible, meaning you can view you time and attendance data from anywhere in the world, from any device, your mobile phone, tablet or laptop. The information sent to your device is compressed, which means the system uses up to 90% less data than normal sites. There are so many rich features in the system we invite you to test our knowledge and book a demonstration to see the full power of Nako.

You can save up 15% on your monthly salaries!

BOOK A DEMO
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// Nako Web

CASE Studies

Primary Challenge: They wanted to be able to enter their leave for employees on their Time and Attendance system, have access to latecomers, and have all their employee hours – Read More

The Challenge? Paying too much overtime, lots of time searching for employee report information – Read More

The Challenge? To correct previous frustrations with Sunday shifts and overtime. Furthermore, implement rounding on each individual clock entry and implement automated assignments of 24-hour shift rotations Case Study – Read More

// Nako Web

GENERAL
Information

Nako Web has exceptional power when it comes to time and attendance. Some of the highlights are:

  • Easy-to-use editing tools
  • Excellent reports and reports builder
  • Export management module
  • Complete audit trails
  • Departmental access
  • Employee behavior monitoring
  • Advanced shift rules and setup capabilities (more than 180)
  • Bulk editing and deleting
  • In-depth statistics and data analysis
// NAKO HIGHLIGHT

DEPARTMENT
Access

Access can be granted to users based on departmental levels. You can also build any depth hierarchy of departments as you require, ensuring you can pull comparisons across any level of department. See behind the scenes and act pro-actively to ensure annual growth within your organization.

Employees can be moved between departments and fingerprints are automatically moved to-and-from devices.

Export management and approval are also performed and approved based on departmental access.

// NAKO HIGHLIGHT

EMPLOYEE
Management

Register fingerprints using USB devices directly on employees. Fingerprints are automatically added/removed from devices based on their employment history provided the devices are connected to a network. Sim devices need to be removed manually.

Link an employee to multiple departments and export batches. Import/export leave as necessary and monitor employee behavior using our employee wellness module.

Use the shortcut wheel to quickly switch between employee time entries, data, leave and reports.

// NAKO HIGHLIGHT

AUDIT
Trails

Audit trails are kept on two levels. The first is on an informative level, displaying basic activities performed in the system, by whom and when. The second level records all changes made in the system, by whom, date as well the values before and after the change.

These changes are compressed and stored on the server and can be browsed (viewed) directly from the system. Changes can be reverted if necessary. This ensures that no data will ever be lost.

// NAKO HIGHLIGHT

SHIFT
Management

A wide range of rules are available for shifts in order to cater for as many variations as possible. Time and attendance can strange rules and regulations. Nako Web includes the capability to cater for splits during the day, past midnight, 24, 48 or 72 hours shifts (even more), shift weights, automated shift selected, etc.

Use the bulk shift editor to easily create and update shifts and link them to one or more departments. Create open shifts, seasonal or standard shifts. Nako Web is capable to be set up to accommodate whatever is required. Our system is set-up to integrate seamlessly with individual company requirements.

Our team of experienced consultants are on stand by to help you create the perfect time and attendance solution for your company and we commit to guide you from day one to implement it properly.

// NAKO HIGHLIGHT

INTEGRATED
Support

Nako includes an integrated support solution, standard, pro and enterprise. Tickets can be viewed and logged directly from your Nako account.

Track ticket progress via your ticket screen or view ticket histories and the relevant conversations to keep track of them.

Nako ensures you are kept up to date with your time and attendance queries.

// NAKO HIGHLIGHT

TIME
Entries

Managing time entries can become a daunting task in time and attendance solutions. We’ve added a lot of features and capabilities to our system to make it as easy as possible. Have a look at a few of them. The Time Entry Management screen is your first tool to use to manage your time entries. Enjoy a colour-rich screen in order to identify problems or items easily. Some of the features of the screen include:
  • Per item or per day actions (add, edit, delete)
  • Multi-select items and perform bulk actions
  • Add or remove leave directly from this screen
  • In-screen help features to guide you through all the actions.
  • FiF – Find it fast with numerous shortcuts to quickly view relevant information or how and why shifts were allocated
  • Easily navigate through multiple employees
  • View a complete audit trail of any modifications
The Warnings Management screen allows you to quickly “fix” single entries or other problems within the system.
  • Load a specific period (usually pay-run based)
  • Ignore warnings with a reason. Ignoring them will pull through to your export batch
  • Provide an alternative entry to either an missing IN or missing OUT option
  • View warnings relating to entries without shifts allocated (if necessary)
  • Displays clock codes with missing employees

The Global Entry Insert screen allows you to add clock entries for multiple employees on multiple dates. This makes adding bulk entries exceptionally easy.

Simply select 1 or more employees, the dates and times, and continue! The system will automatically warn you if there are potential clashes.

// NAKO HIGHLIGHT

REPORTS
In-Depth & Custom Build

Reports are exceptionally powerful in Nako Web. You can customize report templates and share them with selective users. Display individual reports or summary reports. Some of our report features include;

  • Customize templates per user or as necessary
  • Summary vs detailed setting
  • Print, PDF, e-mail or export any report template built in the system
  • Reports are compressed up to 90% ensuring a fast and data efficient speed at which to build them
  • Setup automated reports for any of the templates created to be mailed directly to selected users at specific times and dates.
  • Customize reports further with our reports builder

The report builder is a powerful tool that allows you (or the consultants) to customize reports to any depth for any user across any department. Change column orders, colours, content, format, etc.

Use advanced reports to display more in-depth data and statistics of employees and departments. Some of the reports include:

  • Attendance registers
  • Latecomers reports and summaries
  • Employment history reports
  • Export audits
  • Leave reports
  • Wellness maps and reports
// NAKO HIGHLIGHT

EXPORT
to Payroll

The core essence and ultimate goal of any time and attendance solution is Exporting. Your time and attendance system is the foundation of your payroll calculations, if your time and attendance system is not functioning correctly, your payroll will not either. The process to the final export should be as smooth as is possible. Not only does Nako help you achieve your final goal, it makes it so easy to plan, track and manage.

Initial export approval accountability can be centralized to HR or decentralized to department HOD’s.

HR can then easily track the progress of approved departments and perform the final export once the time for all departments have been approved.

Export follow a strict process to ensure that once changes have been made, data is locked within the system. Changes can then only be done once an export has been unlocked. This is crucial for CCMA or other labour related court cases.

A full audit trail is kept of approval, warning modifications and edited entries and values within each export batch.

FiF – Find it Fast – furthermore allows you to quickly see the path taken by the system on how it calculated each individual value.

Our unique Export Audit Report allows you to quickly and easily compare report and export values. This helps you to identify any inconsistencies between your final export (payroll) values and your initial report values.

Any inconsistencies can easily be resolved or corrected after which the audit report will confirm success of these changes.

The Export Escalation process ensure full accountability along the approval lines.

Users with given rights can lock exports at any time to prevent any further changes. An export must also be reverted after it has been exported before any changes can be made.

A full audit trail is always available of approvals/changes made to departments and/or their data.

Lets take the following example: You have 50 employees, working 180 hours a month at an average monthly salary of R 8000. If they thieve a bit of time every now and then, 5 minutes here, 2 minutes there, 10 minutes here, it can easily amount to 15% of their total time.

This means that with 50 employees, working 180 hours a month, at an average salary of R 8 000, you are currently paying a total of R 400 000 for a total of 9 000 hours.

By implementing our time and attendance system, with a potential 15% saving, you can save R 60 000 a month or increase your most valuable resource – time – with up to 1 350 hours. Amazingly, that is equivalent to an additional 7.5 employees in your company.

// NAKO HIGHLIGHT

STATISTICS

Does your current time and attendance solution give you a proper drill

Advanced statistics are constructed over time to identify the areas where you are losing time or productivity.

You can draw comparisons between departments and employees, show top and worse lists in your company, compare averages, etc.

How many of your employees are not at work every month? You might be losing 3, 5 or 10 minutes a day per employee coming late or leaving early. Doesn’t sound so bad does it?

Lets take the following example: You have 50 employees, working 180 hours a month at an average monthly salary of R 8000. If they thieve a bit of time every now and then, 5 minutes here, 2 minutes there, 10 minutes here, it can easily amount to 15% of their total time.

This means that with 50 employees, working 180 hours a month, at an average salary of R 8 000, you are currently paying a total of R 400 000 for a total of 9 000 hours.

By implementing our time and attendance system, with a potential 15% saving, you can save R 60 000 a month or increase your most valuable resource – time – with up to 1 350 hours. Amazingly, that is equivalent to an additional 7.5 employees in your company.

// NAKO

Wellness

Pro-active Time and Attendance Module

Welcome to our Employee Wellness module. It is a completely new concept that allows you to view and implement your time and attendance on a completely new level.

Employee Wellness allows you to view your time and attendance in a visual way while it helps to identify behaviour changes in your employees.

It furthermore becomes a tool that allows you to place the ‘health’ of your time and attendance back into the hands of your employees.

The Employee Wellness Map (seen on the right) is a visual representation of the status and changes within the time and attendance health of each employee.

Nako will identify minor and major changes in the behaviour patterns of employees and flag improvements or declines within their wellness scores. Various criteria can be linked to their wellness, such as latecomers, unpaid leave, short time, etc.

This can be used to react faster to changes within your working environment and to prevent an employee from causing too much damage. It also allows you to be more pro-active in ensuring employees wellness within your company.

Your employees can now see their own time and attendance as a visual representation which will encourage them to focus on their own time and attendance. Many companies select the option to link their bonuses to their time and attendance wellness, in order to encourage maximum work performance with regards to time and attendance.

Time and attendance no longer has to be a policing job, but rather an encouragement tool for each and every individual employee!

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// world class Time and Attendance system

It is best to experience Nako Web first hand

We therefore recommend a demonstration above all else to find out how our world class Time and Attendance system can help solve your unique industry and business specific needs. If you are looking for more than just another time and attendance solution, you have come to the right place to see NAKO’s data and statictic power in action.

book a demo
// NAKO

TECHNICAL
Explained

The technical side ofTime and Attendance, explained:

There is so much to be said about Nako and why it is a world class system. We also understand that some of the information can become very technical. We have complied the below information for those of our clients who are interested in the technical jargon of Nako. So what is the technical details of our time and attendance solution?

NAKO runs fluently on all devices and is mobile and tablet friendly.

  • Nako is available both as an online hosted solution or local network based solution (additional costs involved)
  • Nako data calls are compressed with a compression result of 5%-95%, depending on the type of data processed
  • Nako is hosted on Windows servers with a Microsoft SQL database
  • If you would like to host the Nako solution locally, you would require a Windows server with ASP.NET 4.7.2, Microsoft SQL 2017+ and Internet Information Services (IIS, latest preferred)
  • A local service must be installed for non-3G capable scanners
  • Nako currently integrates with ZK Teco, Suprema and selected Morpho (Sagem) devices
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// world class Time and Attendance system

It is best to experience Nako Web first hand

We therefore recommend a demonstration above all else to find out how our world class Time and Attendance system can help solve your unique industry and business specific needs. If you are looking for more than just another time and attendance solution, you have come to the right place to see Nako’s data and statictic power in action.

book a demo
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GWK
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Engen
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// STRENGTH. CAPABILITY. AUTOMATION

What We Actually Do

Strength
Strength

Nako boasts with more than 180 rules that can be applied if need be, while keeping calculation time to an exceptional minimum. This ensures that your time and attendance rules can easily be set up on the system.

Capability
Capability

A management module enables departments of your company to approve their own time sheets. Export only once all departments have been approved. Ensuring a proper chain of command within your time and attendance data.

Automation
Automation

Send automated reports and statistics on a daily, weekly or monthly basis to any number of users. Any time and attendance report such as latecomers or total time work can be sent automatically.

// OUR TESTIMONIALS

What Our Clients
Have To Say About Us

Emilia Clarke
Agri-Edu-Provision
Client
"We love Biometric Time Experts, because the layout is easy to understand, it saves us time by allowing us to make entries simultaneously, the employee normal and overtime hours are neatly organized and provides for better functionality. As a result, our admin workload decreased rapidly and we now have more time to focus on our thriving business!”
Emilia Clarke
Jimbos
Client
“It now takes us 3 hours to complete our payroll, this means employees get paid a day in advance, resulting in a very pleased workforce! Furthermore, this time saved means that we have more time available for our other duties, and that we don't need to work overtime.”